Design and Implement a Computerized Library Management System Department of Information and Library science




Library is a collection of sources of information and similar resources, made accessible to a defined community for reference or borrowing. Thus the process of handling a library manually is very troublesome and clumsy. As regards to this point of view, the computerized system for handling the activities of library management provides a comprehensive way to lessen physical labour, to reduce complexity of the manual system and soon. This project work aim to design and implement a computerized library management system. The library management system was design and implemented using the HTML (Hypertext mark-up language), CSS (Cascading style sheet), PHP (Hypertext pre-processor) and My SQL database. The research methodology to be adopted for the study, is Object Oriented Analysis and Design Methodology. An extensive evaluation of the project determines that the project achieved many of its predefined objectives. Nowadays all the businesses are shifting to computer based system. The purpose to having a computer based system is, it helps to increase the market share and it’s very easy for customers to use. It is increasing the demand among the customer. This project is concerned with developing a Library Inventory Management  System using Object Oriented Programming. In this system the library management becomes more efficient & easier to handle with its reliable system components




1.1        Background of Study                                                                                                                          A library is an organized collection of information sources    which          is made accessible to the people. The library     usually contains   the information physically or in a digitized format. In the      olden           period the access was usually in the library room as the technology grew up the access that was made online (Dinesh et al.,2015). Library is a fast growing organism. The ancient methods to maintain it are no longer dynamic and efficient. For expeditious retrieval and dissemination of information and better service for the clientele, application of modern techniques has become absolutely indispensable (Neelakandan et al., 2010). Libraries can be divided into categories by several types, which        are: Academic libraries, Corporate libraries, Government libraries such as national libraries, Historical society libraries, Private libraries, Public libraries, School libraries, Special libraries, Digital libraries, Picture (photograph) libraries, Slide     libraries, Tool libraries, Architecture libraries, Fine arts libraries, Medical libraries, Theological libraries etc.         A library is comprised of the following sections, based on the services rendered.                                   

  1. i. Acquisition Section: The books demanded by different departments are done by the Acquisition section. University book centre is also working in this section for supply of books to the libraries in this university.
  2. Technical Section: To classify, catalogue, OPAC, Barcode etc. The documents of the University Library this section is working.           

  iii. Circulation Section: This section provides documents to   the members and users of library for home reading as well as reading in the library. The documents are arranged on the racks in stacks as per the Dewey Decimal Classification Scheme.                                       

Library Management System. If user’s position is admin, the user is able to generate different kinds of reports like lists of users         registered, list of books, issue and return reports.  All these     modules are able to help librarian to manage the library with more convenience and in a more efficient way as compared to library systems which are not computerized. This system will be developed and designed to help librarian record every

book transaction so as to reduce and eradicate problem of loss of books and files in the library.                                                     

 1.2       Statement of Problem

Presently, transaction of books in the institutional libraries   have been done manually in most cases, thereby taking      more time for transaction like borrowing of books or return of           books and also searching of member and books.

  1. Series of problems occur as a result of this thereby resulting to      inefficient library management. In most cases as a result of   human error there maybe loss and damages of records due      to not using a computerized system in the library.
  2. Nevertheless, the difficulty in the searching of books which could be termed to be inadequacy in book Management is a problem in the manual library thereby causing inefficiency and time consuming in the library.
  3. The problem of space consuming erupts after the number of records become large     the space for physical storage of file and records also         increases if no computerized system is implemented as well          as the issue of cost.
  4. Due to problem of lack of prompt information retrieval and time wastage in using the library. In addition due to the cumbersome, in this project computer approach will be used to solve these problems. Each of the manual procedure will be analyzed.

1.3     Objectives of Study

The aim of this project is to develop a system that can           handle and manage the activities involved in a library in an       efficient and reliable way.                    The objectives are:                                                                                                                                           

  1. Designing a computerized library management system which would help evacuate the problem faced in manual library.
  2. Implementing the system.

iii. Evaluating and testing the performance of the system.


1.4     Scope of Study

Project product to be produced is a Library Management       System which will automate the major library operations. The first subsystem is the registration of the users to the system to keep track of authorized users to the system.  The        second subsystem is the registration of new books into the library management system to know when new books are brought into the library. The third subsystem is a borrower and return of books which is the major area needed by the         user. There are three end users for the Library Management System. The end users are the admin, users and members.

1.5     Limitation of Study

During the course of this study, many        things militated    against its completion, some of which are;

  1. Lack of finance
  2. insufficient time


1.6               Definition of Terms                                                                                 Bibliography:  A list of books and articles to be found at the         back of many non-fiction books, or at the end of articles in encyclopedia on the same subject. Accession Register: A book in which the following information    about the book is listed when it is obtained: accession number,          title, price and source of supply, date of withdrawal and reason for withdrawal.                      

Book Card: A card kept in the pocket of a book when the    book is on the shelf.

Blurb: Blurb tells what the book is about. It is found either in        the front, inside flap of the jacket, or on one of the first few pages of the book or on the back cover.

Catalogue: Contain cards with information about each book in the library.

Contents: A list in the front of most books (after the title      page)           which gives the chapter heading or story titles and    their page    numbers.

Cataloguing: The description of each book on to cards as it comes into the library.

OPAC: An online public access catalogue is an online database of materials held by a library or group of libraries.      Users search a library catalogue principally to locate books   and other material available at a library.                                                         DELNET: developing library network, is an organization   promoting resource sharing among libraries through the           development of a network of libraries.